Retail Administrative Assistant

• Competitive Salary
• 10% Company Contribution Pension rising to 15% with service
• 25 days Holiday, increasing with service
• Private Medical Insurance
• Additional Flex Benefits- including Holiday Purchase
• Access to Employee Assistance Programme with Exclusive access to a range of Discounts
• Free Secure on Site Car Parking

About the Company

Do you want to work for a company that’s playing a leading role in delivering the North West’s low carbon future?  EET Fuels (Trading name of Essar Oil (UK) Limited) produces over 16% of the UK’s road transport fuels, provides key feedstocks to Britain’s petrochemical industry and is investing in developing low carbon fuels.

We are a major supplier in the North West and beyond with customers including most of the major retail brands operated by international oil companies and supermarkets, Manchester Airport, leading commercial airlines and the region’s trains and buses.

And we’re central to the innovative HyNet project which is redefining energy to achieve our regional low carbon ambitions and national policy targets. 

We employ over 800 expert and engaged colleagues, who are at the heart of everything we do.  The company has an embedded safety culture, technically challenging work across all the different parts of the business and some of the best training available in the energy industry.

For more information, please visit www.eetfuels.com

Please note, we work with a carefully selected set of recruitment agencies, and we are not looking to add to the current preferred suppliers list. We are unable to accept representations from agencies that are not on that preferred supplier list..

**The Role

Following the success of our recent acquisitions and the launch of our company leased dealer operated (CLDO) business model for our retail business, we have ambitious plans to accelerate the growth of our Essar retail brand and rapidly scale up our forecourt network across the country.

With a fresh approach to forecourt retailing and seamless integration with our Stanlow refinery which is set to become the UK’s first low carbon process refinery, we’re redefining forecourt experiences and transforming filling stations into hubs of community convenience with the brands and services customers want and need.

We currently have an exciting opportunity for a Retail Administrative Assistant to join our Retail team.  This role entails providing comprehensive administrative support to the Retail department. Responsibilities include coordinating events, managing purchase orders, handling vendor documents, overseeing IT platforms, assisting with training initiatives, and managing various administrative projects. If you're organized, detail-oriented, and ready to contribute to our team's success, we invite you to apply today!

Principal Accountabilities:

Administrative-

Coordinate-

• vendor/brand agreement process with all stakeholders facilitating Signatures etc.
• PO/Invoicing process.
• Annual event plan.
• Industry liaison/coordination (ACS, PRA, etc).
• Set up Cost centres/allocate budgets and payments /gl accounts.
• Vendor set-up process.
• General retail data enquiries.
• Site onboardings tasks.
• Sales Reporting
• Minute taking in meetings.
• Meeting prep, room bookings and
• Event logistics
• Reasonable management requests

CR Information Systems-

• Store IQ
• CRM
• Vendor platforms
• Microsoft Office
• Head office reports on epos system.

Marketing-

• Provide support to CR Manager with marketing activities such as: activations, boot camps, advertising, coordination with agency, supply of promotional material/package, coordination with brands and other marketing initiatives.

Projects-

• Provide support to CR Manager/Head of Operations with additional projects relating to continuous improvement of the area.

**About You

Job Knowledge, Skills, And Experience:

Qualification-

• Essential- -  Studies in business administration or related fields.

Experience

• Administrative work experience.
• Understanding of retail fundamentals and marketing principles.

Skills and Attributes-

• Computer (MS Office)
• Vendor management
• Project management
• Data analysis

Competencies-

• Detail oriented.
• Effective communication
• Organisation

Closing Date

This vacancy will close on 07 May 2024